BOARD OF EDUCATION
SCHOOL DISTRICT NO.57 (PRINCE GEORGE)
REGULAR PUBLIC MEETING
AGENDA

Tuesday, October 14, 2025 at 4:00 P.m. - 6:00 P.m.

Valemount Secondary School - Library

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1.

CALL TO ORDER

The Board of Education is committed to providing a safe and respectful environment. The Board expects all participants to model respectful communication in order to foster positive relationships and build understanding between all school district partners.

Trustees as members of the corporate Board shall act prudently, ethically and legally, in keeping with the requirements of provincial legislation. This includes proper use of authority and appropriate decorum in terms of group and individual behaviour.

Trustees will ensure that their comments are issue based and not personal, demeaning, derogatory or disparaging with regard to Board staff or fellow Trustees, including comments made to media or news outlets.

2.

ACKNOWLEDGEMENT OF TRADITIONAL TERRITORY

The Board Chair Will provide an acknowledgement of the traditional territories.

3.

APPROVAL OF AGENDA

• Recommended Motion:

  That the agenda be approved as presented.

4.

SCHOOL DISTRICT NEWS

5.

PRESENTATIONS

5.1

Robson Valley Family of Schools

Students representing the Robson Valley will provide an overview of recent activities in their schools.

6.

MINUTES OF PREVIOUS MEETINGS

6.1

Regular Public Meeting of September 9, 2025

• Recommended Motion:

  That the minutes of the September 9, 2025 regular public meeting be approved as presented.

7.

BUSINESS ARISING FROM THE MINUTES

8.

AD HOC POLICY COMMITTEE

8.1

Committee Report

• Recommended Motion:

  1) That the report of the Ad Hoc Policy Committee be received.

8.2

Bylaw 2 Traffic and Access to Property

• Recommended Motion:

  That Bylaw 2 Traffic and Access to Property be given first reading.

• Recommended Motion:

  That Bylaw 2 Traffic and Access to Property be given second reading.

8.3

Policy Adoption / Revision

• Recommended Motion:

  That the Board of Education approve Policy 1.20 Board Authority, Role and Responsibilities as presented.

• Recommended Motion:

  That the Board of Education approve Policy 1.21 Role and Responsibilities of Trustees as presented.

• Recommended Motion:

  That the Board of Education approve Policy 1.22 Role of the Board Chair and Board Vice Chair as presented.

• Recommended Motion:

  That the Board of Education approve Policy 1.23 Trustee Code of Conduct as presented.

• Recommended Motion:

  That the Board of Education approve Policy1.24 Addressing Breaches of the Code of Conduct as presented.

• Recommended Motion:

  That the Board of Education approve Policy1.25 Trustee Conflict of Interest as presented.

• Recommended Motion:

  That the Board of Education approve Policy1.30 Board Delegation of Authority as presented.

• Recommended Motion:

  That the Board of Education approve Policy 1.31 Role of the Superintendent as presented.

• Recommended Motion:

  That the Board of Education approve Policy 1.40 Board Representation and Liaison Assignments as presented.

• Recommended Motion:

  That the Board of Education approve Policy1.70 Trustee Remuneration as presented.

• Recommended Motion:

  That the Board of Education approve Policy 1.71 Trustee Expenses and Materials as presented.

• Recommended Motion:

  That the Board of Education approve Policy 1.80 Board Performance Review as presented.

• Recommended Motion:

  That the Board of Education approve Policy 1.81 Trustee Orientation as presented.

• Recommended Motion:

  That the Board of Education approve Policy 1.82 Trustee Professional Learning as presented.

9.

NEW BUSINESS

9.1

Draft Policy 3.80 Provision of Menstrual Products to Students

• Recommended Motion:

  That the Board of Education approve Policy 3.80 Provision of Menstrual Products to Students as presented.

9.2

Draft Policy 3.81 Unexpected Health Emergencies

• Recommended Motion:

  That the Board of Education approve Policy 3.81 Unexpected Health Emergencies as presented.

9.3

Enhancing Student Learning Report - Update

• Recommended Motion:

9.4

September 30, 2025 District Preliminary Enrolment Report

9.5

School Catchment and Capacity

10.

DISTRICT ADMINISTRATION REPORTS

10.1

Office of the Superintendent

The Office of the Superintendent staff will provide a presentation with a focus on the directions of the Strategic Plan.

11.

TRUSTEE REPORTS

11.1

British Columbia School Trustees' Association

11.2

District Parent Advisory Council

11.3

District Student Advisory Council

12.

CORRESPONDENCE

• Recommended Motion:

  That the Board of Education receive the open correspondence received and/or sent since the September 9, 2025 Board Meeting.

13.

UPCOMING MEETING

November 18, 2025 Regular Public Meeting

14.

ADJOURNMENT

• Recommended Motion:

  That the meeting be adjourned at TIME.

15.

PUBLIC REMARKS

In accordance with Policy 7 Board Operations:

•  There shall be a public remarks period of up to 30 minutes (Note – maximum of six (6) speakers) following the adjournment of every regularly scheduled public Board meeting, to provide an opportunity for members of the public to make comments to the Board. Public remarks shall be relevant to items on the evening’s approved regular public agenda. The Board will listen respectfully to comments, however may not respond to questions during this time.
  
•  Members of the public may submit written comments relevant to items on the evening’s approved regular public agenda to the Board Chair by email at [email protected] for consideration by the Board. Written submissions must be received by 5 p.m. on the Monday prior to the regular public meeting. 

• Individuals or groups wishing to make public remarks must identify themselves and the issue(s) to be presented on a speakers’ list which will be available following the adjournment of the regular public meeting. 

• Each speaker from the public will be allowed five minutes to make comments. At the discretion of the Chairperson, additional time may be allotted.